When To Hire a Bookkeeper for Your Growing Business + Best Options

hiring a bookkeeper

Bookkeeping certifications are totally optional, unlike accounting, where a CPA designation is mandatory. Other options may include having a someone from the firm come by your business to pick up paperwork, or dropping off paperwork at the firm’s office yourself. Also, if you have catch-up bookkeeping for them to complete, that will be an additional, one-time project that they need to handle. We’ll show you a few things to keep in mind so you can identify which bookkeepers are the best fit for your small business.

The Essential Guide to Hiring a Bookkeeper for Your Small Business

When you fall behind on bookkeeping, your books stop reflecting the actual state of your finances. That makes it harder (sometimes impossible) to understand cash flow and accurately gauge the health of your business. The background check performed on an employee must be related to the duties of the job. For a receptionist, for example, you could run a simple seven-year criminal background check.

Customer Service

There are jobs for all experience levels, so you may be able to find bookkeeping work whether or not you’ve been in the field before. To find work, you can simply type in the job title or keyword you’re looking for — in this case, bookkeeping. They also frequently use Quickbooks Online to perform these services for clients.

Accounting software

Even with reliable email availability from your bookkeeper, regular face-to-face or video meetings are still important for deeper discussion. Cover what insights they’re seeing in the numbers along with any concerns that may be emerging to address early before problems escalate. Pay close attention if any past employers or clients cite weaknesses in these areas during your screening process. Bookkeeping professionals can do a regular expense review and follow up on overdue payments. They make sure everything is compliant with accounting regulations and standards. Access Xero features for 30 days, then decide which plan best suits your business.

How to Hire a Bookkeeper: Considerations + Free Job Template

In researching bookkeeping or bookkeeping accounting, you may come across information on accounting or find that bookkeeping and accounting are used interchangeably. While there is some overlap between bookkeeping and accounting, several factors distinguish these processes, as we explore in the table below. Bookkeeping takes different forms in different industries, and an expert in one industry may be unqualified to work in a different industry.

hiring a bookkeeper


However, they do have openings every so often that tend to be (but aren’t always) W2 roles. Reconciled is a cloud accounting firm offering several accounting and finance services, such as bookkeeping, outsourced CFO, payroll, tax and advisory. Each of these firms may require varying levels of experience to get hired. Check out our guide to the best bookkeeping certifications to learn how to get the credentials you need. Bookkeeping is a crucial function of accounting, and earning a bookkeeping certification is a great way to show employers your expertise. While a certificate is not a requirement to become a bookkeeper, some professionals pursue certification to show their skills to employers and stand out in their job search.

Although bad bookkeeping has led to the occasional business failure, the consequences are usually not quite so dire. Now that we better understand the basics of what a bookkeeper does and where they learn their trade, let’s cover some of the reasons why a company might hire one. The financial landscape is constantly evolving, with new regulations, technologies, and industry trends emerging regularly. Virtual bookkeepers demonstrate adaptability by staying updated on industry developments, embracing new technologies, and adjusting their workflows to meet evolving client needs. Having a dedicated bookkeeper demonstrates professionalism to stakeholders such as investors, lenders, and potential partners. It shows that you prioritize financial transparency and accountability, which can enhance your reputation and credibility in the business community.

hiring a bookkeeper

That’s why how much do accountants charge for a small business it depends on your needs for a small business should be one of the first investments you make as a new entrepreneur. Following specific steps when you’re hiring one of these professionals helps to make sure you’re compliant and your numbers are accurate. These steps often start with sending out an interview rejection letter to unsuccessful candidates before moving on to finalizing your chosen hire. As we’ve covered in this guide, a bookkeeper is highly valuable to a small business and can provide more services than just financial recording and compliance. Often a bookkeeper will specialize in a particular industry, so it pays to ask them about this so that they can add even more value. Make sure that you get the best out of your business by hiring a bookkeeper to help you along your journey.

Interested candidates must live within 45 miles of one of Bookminders’ offices, located throughout Maryland and Pennsylvania. They also must have a suitable office space in their home, a computer, a high-speed internet connection and a vehicle for local travel. Bookkeepers working for Day2Day perform a range of tasks, but they’re also responsible for payroll and any ad-hoc duties assigned to them. That said, completing a bookkeeping course can help you land those first few clients much faster and give you more confidence when working with those clients. Before finalizing your decision, have a detailed discussion about terms and expectations with the selected candidate.

Clarify work schedules, compensation, and any specific details related to the role. Ensure there is a mutual understanding of responsibilities and goals. Consider implementing a skills assessment or practical task related to bookkeeping.

  1. All your hard work bringing in new business and keeping customers happy counts for nothing if you’re not making more money.
  2. Failure to comply with regulations can result in penalties or legal consequences, which can be detrimental to a startup’s success.
  3. Provide granular guidance on what data or original documentation they’ll need you to share and by when for smooth financial tracking.
  4. You may also want to see if they’ve handled bookkeeping for other businesses that are around the same size and structure as yours.

Sometimes your small business simply outgrows your accounting partner over time as your financials scale up in complexity. Be proactive about identifying warning signs if they become overwhelmed before problems cascade. While handling routine bookkeeping tasks, great bookkeepers become critical advisors spotting financial trends, warning signs, or ideas for improving profitability. Treat them as part of your leadership brain trust, not just a behind the scenes function. Having a skilled bookkeeper to handle these critical items means less stress for you as a small business owner.

The agency generally interviews you and gets your resume, then sends you potential opportunities that fit your background and desired position. The firm has offices in Oakland, Los Angeles and New York City, but bookkeeper jobs are remote. Bookkeepers at Pilot generally stay in the bookkeeping arena, but depending on your skills and experience, you may be able to branch into CFO or tax services.

hiring a bookkeeper

Uplinq integrates seamlessly with your existing financial accounts and key business platforms. This enables real-time transaction tracking without manual data entry. Provide granular guidance on what data or original documentation they’ll need you to share and by when for smooth financial tracking. This may include bank and credit card statements, receipts, invoices, inventory records, payment confirmation notices, and other evidence to reconcile against the books. Establish a transfer system to make this easy instead of scrambling every month.

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